Can I import data from a previous year?

To save time and keep your reporting consistent, you can reuse data from the previous reporting year for many tasks.

When can I reuse last year’s data?

You’ll see the options “See last year’s data” and “Auto-fill with last year’s data” when data exists for the same task in the previous reporting year (it must be submitted in the previous year), the task structure hasn’t changed, and the task is assigned to you (Collector or Reviewer).

Once a task is submitted or confirmed, the options are hidden. They become available again if you reopen the task.

How do I automatically import last year’s data?

You can import the data from the previous year with a single click:

1. Open the relevant task.
2. At the top of the task, you will see an information banner indicating that last year’s data is available.
3. Click “Auto-fill with last year’s data”.
4. The fields will be immediately populated with the values from the previous reporting year.

You can then review the imported data and adjust it as needed.

How can I view last year’s data without importing it?

If you would like to review last year’s data first:

1. Click “See last year’s data”.
2. The previous year’s values will be displayed below the current input fields.
3. You can hide the view again at any time by clicking “Hide last year’s data”.

This allows you to compare information without overwriting your current inputs.

What should I be aware of?

This feature is available only for tasks reported directly for your own account. Tasks submitted by other organisations in your network are not supported.